For the
Sales Admin, in plain terms.
You are the gate. Nothing reaches the plant that has a wrong specification, an unapproved rate or no stock behind it.
One desk, three queues, one release action.
Everyday effort
In short
How does a sales admin use SysOMS?
You are the gate. Nothing reaches the plant that has a wrong specification, an unapproved rate or no stock behind it.
In the app
Every sale on one desk
Enquiries, quotations and released orders in a single list you can act on.
- Status on every line
- Release only what passes the rules
- One record, no parallel sheets
Illustrative screens.
How it works today
- Orders arrive as PDFs, photos, phone calls and rows in a Google Sheet, each in a different format, and approvals happen in whichever one the manager opened that day.
- The plant starts on a specification that was changed after the customer's second email.
- Delivery dates are promised by whoever answered the customer first.
A day with SysOMS
- 9:00 amAwaiting review queue, oldest and highest value first.
- 9:30 amCheck specification against the enquiry, rate against approval, credit position, stock behind the quantity.
- 11:00 amTwo orders need special approval, they go up with the reason attached, and the same rows appear in the Google Sheet management already reviews in.
- 2:30 pmSet committed dates with a confidence flag, the customer hears one date, so does the plant.
- 4:00 pmRelease clean orders to production, the board updates itself.
Rights and limits
What you see, what you do, and what you can never do.
Scope is enforced in the database, not hidden on the screen.
What you see
- The review desk: awaiting review, with management, specially approved.
- Order desk with readiness and committed dates.
- A live Google Sheet mirror of the order desk, so approvals and status can be read and marked without logging in.
What you do
- Checks specification, rate, credit position and stock before release.
- Escalates special cases and releases clean orders to production.
- Sets committed dates with reasons and confidence flags.
- Keeps the Google Sheet in step, new and amended orders arrive there and approval decisions flow back onto the record.
What you can never do
- Release an order that management has held for special approval.
The questions you get asked
- Is this order ready to make?
- Readiness shows specification, rate, credit and stock in one row.
- What date do we tell the customer?
- The committed date on the record, with the reason and confidence behind it.
- Why is this order still with management?
- The hold reason sits on the record, with who raised it and when.
Where you sit in the chain
UpstreamSales books the order and sends it to your desk.
DownstreamReleased orders reach the Works Manager's production board.
What you are measured on
- Review turnaround
- Orders released clean
- Commitment accuracy
- Escalations resolved
Questions people ask
Straight answers, no sales talk.
System of Marketing & Sales
Put enquiry to dispatch on one governed line.
Tell us how your plant sells today. We'll show you where the line breaks and what it takes to close it.